Welcome to Pope Tech! This article covers how to create your web accessibility baseline by crawling and scanning a website and setup a recurring accessibility cadence with monthly automated reports.
Creating your first website
Crawling and scanning your first website will only take a couple of minutes for a small website. A very large website will need time to crawl/scan but is easy to do and will take very little active time. You can start it and come back later.
First using the Main Menu on the left, navigate to the Websites view. In the top right or right after the page title is a green button to Create a Website.
The only required field is the Base URL.
A website has different crawl and scan settings that you can change.
For this article we are only going to change one setting. This is the Crawler Options setting for max pages. By default this is set to 30 (you can increase this default for your org inside of the Organization Settings).
30 Max pages means that when we crawl it will add no more than 30 pages on each crawl. For a small website this might be fine, but for larger websites we might want to increase this.
In the example above the Crawling Options toggle has been opened and the Max Pages are set to 1,000 which is well higher than the expected number of pages. Lets get everything.
Scroll down and activate the Save Button. The website is now saved and ready to crawl.
Crawling your website
Once the website is saved we can scroll down to the Pages widget. This is where we can view which pages are saved to a website and mange your existing pages. At first if we haven’t crawled yet there will be no pages.
From here we can upload a CSV or add pages one at a time but the most common way to add pages is by crawling. Simply activate the green Crawl button to start crawling the website.
Once started we can scroll up and review the status of our crawl in the Scans and Crawls widget. The crawls show in the 2nd tab (#1 in the screenshot below) and can be refreshed with the refresh button (#2 in the screenshot below).
Our crawl is started with a status of queued, typically a crawl will start running in about a minute. In this example our website has a sitemap and the crawl finished in a few seconds after it started.
If we scroll back down to the Pages widget and refresh the table we now have a few hundred pages discovered.
Scanning and scheduling scans
Scanning a website can be as simple as activating the Scan button at the top right of the Edit Website view but for this demo lets run a report and schedule our recurring scan at the same time. In the Main Menu navigate to Accessibility and activate the Scan link.
You can run a scan on an entire group or a single website. Search for the website that we just created. Select the recurring checkbox, it will default to running each month starting tomorrow but you can change the frequency, start date, and what time it runs.
In this example the Generate Report checkbox is checked and and the report is set to the default Email Overview/Page Summary report configuration. Set the scan to email to your user, you can also add non-Pope Tech user email addresses for reports to be emailed to.
When we hit save it will run a scan right now and send us an email report. It will also schedule a recurring scan for each month. This scan will usually start within a minute or so and depends on your website size how long it will take.
Reviewing Accessibility Data
Once our scan has finished and we go back to the Dashboard (from the Main Navigation) we will have web accessibility data on our website inside of the platform.
In the example below we drilled into one of the most common errors to find out where they are and more information about this error.
You can also drill into a specific website from the Scan Details widget to view results page for your latest scan.
As you fix any reported errors you can rescan on demand and track your progress over time.
In this example we set our baseline for where we are at, scheduled a monthly report and had actionable web accessibility data for our website of 200 pages in less than 5 minutes. Some websites might take more passive time for the crawl/scan.
Other common getting started articles
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Don’t forget to install the WAVE browser extension to use as you create content.